Organization-Wide Suggested Prompts in Copilot

Organization-wide suggested prompts are coming to Microsoft 365 Copilot Chat, and they could be a major win for Copilot adoption. Instead of every employee staring at a blank prompt box and wondering what to ask, admins can create approved, ready-to-use prompts that appear directly inside Copilot Chat for users across the organization. In this video, Amelia Roberts shows how organization-wide suggested prompts work, why they matter, and how admins can create them in the Microsoft 365 admin center. You’ll learn how these prompts can support common workflows like meeting summaries, weekly status updates, client prep, policy lookup, action item tracking, and internal training content creation. Amelia also walks through building a real suggested prompt for course transcript creation, including how to write a strong full prompt with role, source material, expectations, and output format. You’ll also see where suggested prompts appear inside Copilot Chat, how they connect to Prompt Lab, and best practices for building a prompt library that actually helps users adopt Copilot instead of overwhelming them. 00:00 Organization-wide suggested prompts in Copilot Chat 00:56 Why suggested prompts help with Copilot adoption 01:44 Examples of prompts organizations can publish 03:30 Where admins manage prompts in Microsoft 365 03:53 What suggested prompts look like in Copilot Chat 04:41 Create a new organization-wide prompt 05:25 Build a course transcript creation prompt 07:44 Choose supported apps, task type, department, and language 08:59 Find suggested prompts and Prompt Lab 10:03 Useful prompt ideas for meetings and weekly updates 11:18 Best practices for organization-wide prompts