Official Eagle Pointe CDD Regular Meeting Oct 2,2025

Eagle Pointe Community Development District Official Regular Board Meeting — October 2, 2025 Eagle Pointe Clubhouse, 11450 Moonsail Dr, Parrish, FL 34219 Board: Kevin Gagne (Chairperson), Rabah Agabi (Vice Chairperson), Ronald Berkowitz, William Hathaway, Martin Fudali District Manager: Andy Mendenhall, KAI Management Services (first meeting) District Counsel: Brian Camarino / Michelle Reiss, Appleton Reiss Field Manager: Gary Schwarz NOTE: This is the first meeting under new management company KAI Management Services and new district counsel Appleton Reiss, following the resignation of GMS and prior counsel. TIMESTAMPS: 0:05:24 Call to order and roll call 0:06:06 Andy explains meeting format and procedures 0:08:34 Vice Chairperson Agabi — false written accusations made against board members; defamation discussion 0:13:35 Hathaway suggests formal board roles and policies 0:17:35 Engineer report — drainage control structures partially uncovered; ponds not draining 0:23:20 Ponds 21 and 24 identified as priority 0:25:15 Hiller property erosion and backyard drainage complaints reviewed 0:29:00 Engineer confirms Hiller area not protected wetland; no permits required to fix 0:32:11 Prior field manager previously dismissed Hiller issue as non-issue — confirmed false 0:36:46 Landscape map presented showing accessible vs. buffer areas for new landscaper 0:43:19 Landscape report — US Lawns contract being finalized 0:44:00 Prince & Sons $1,000 irrigation pipe invoice disputed; itemization requested before payment 0:45:10 Repaired irrigation valve found in off position by resident; landscaping not receiving water 0:47:12 Board requests valve be secured/boxed to prevent tampering 0:48:50 Aquatic report — minor algae in two ponds; wetlands stagnant due to lack of flow 0:51:28 Dead end signs — three additional culde-sacs need signage; engineer to advise on placement 0:56:18 Hog trappers — no contract pursued; activity expected to decline as construction winds down 0:58:46 Attorney report — KAI agreement finalized; US Lawns contract ready pending scope review 0:59:33 Rebecca Hathaway public records mediation request received; board declines to act pending review 1:00:28 Gagne provides context — Rebecca Hathaway is wife of board member William Hathaway; previously funneled CDD correspondence to resident who made written false accusations against Gagne and Agabi 1:06:37 Fining authority confirmed consistent with statute; letter to fined homeowners stalled during management transition 1:09:53 Three prior meeting minutes tabled — received same day; significant inaccuracies noted; Andy recommends action-item-only format 1:15:48 Resolution 2026-01 — KAI appointed as district manager — passes 1:17:12 Resolution 2026-02 — Appleton Reiss designated registered agent — passes 1:18:01 Resolution 2026-03 — officer structure retained — passes 1:21:05 Resolution 2026-04 — bank signatories designated — passes 1:21:48 Resolution 2026-05 — district address designated — passes 1:22:16 Grau & Associates audit engagement, $4,300 — passes 1:24:43 Board roles assigned — Agabi: landscaping; Gagne: amenity/security; Fudali: vendor relationship management 1:41:25 Constant Contact e-blast system retained; welcome blast with contacts and QR code to be sent 1:44:37 FY2026 goals and objectives adopted with corrected dates — passes 1:50:57 August–September 2025 financials approved 2:00:52 Hathaway mediation revisited — KAI to review GMS cost estimate; Andy to consult counsel within 10–20 day window 2:14:50 Entry fountain pump flooded and being repaired; backup battery proposal requested (~$200 vs $2,100 replacement) 2:17:25 Spreadsheet format selected for outstanding items tracker 2:22:38 Jim Casement (remote, licensed FL attorney) — argues district violated public records law; Florida courts hold agencies cannot charge requesters for attorney review or redaction time; only actual duplication costs permitted; calls on new counsel to review before responding to mediation 2:25:15 Motion to adjourn — passes unanimously KEY MOMENT at 2:22:38: Jim Casement, identifying himself as a licensed Florida attorney and community resident, argues the district violated the public records request. He states Florida courts and the attorney general have consistently held that agencies cannot charge requesters for attorney review or redaction time — those are the agency's costs to bear. He also notes GMS billed at $80/hour, which he argues exceeds allowable actual costs, and calls on new district counsel and KAI to review the matter. This recording was obtained via public records request.