How to Enter Bills, Pay Vendors, and Avoid Errors in QuickBooks Online

Learn how to enter bills, pay vendors, print checks, handle vendor credits, and clean up old bills in QuickBooks Online—without messing up your reports. In this step-by-step guide, I’ll walk you through: Why skipping bills makes your reports wrong How to add bills (manual & upload) Paying bills the right way Printing checks & avoiding duplicate payments Vendor credits & handling old/unpaid bills I’m Catherine Silverio, owner of Silver Bullet Bookkeeping. If you need help cleaning up your books, book a free 30-minute session with me and get back to stress-free bookkeeping. Call: 719-822-6868 email: [email protected] Timestamps 00:00 – Intro – What You’ll Learn 00:19 – Why Entering Bills is Crucial 01:24 – Expenses vs. Accounts Payable (A/P) 02:02 – Invoice vs. Bill – What’s the Difference? 02:35 – How to Add Bills (Upload from Computer) 03:28 – Vendor Setup Best Practices 06:22 – How to Add Bills Manually 06:38 – Understanding Bill Numbers & Duplicate Detection 10:11 – Transaction Journal & Audit History 12:57 – Paying Bills in QuickBooks Online 14:43 - Making Partial Paymetns 17:00 – Printing Checks (Step by Step) 18:16 – Vendor Credits – Correct Way to Apply Them 19:48 – Handling Old Bills & Journal Entries 21:55 – Final Wrap-Up & Next Steps