How to Enter Bills, Pay Vendors, and Avoid Errors in QuickBooks Online

Get 30% off QuickBooks for 6 months when you sign up through my affiliate link: quickbooks.partnerlinks.io/uixlt4lvoist Learn how to enter bills, pay vendors, print checks, handle vendor credits, and clean up old bills in QuickBooks Online—without messing up your reports. In this step-by-step guide, I’ll walk you through: Why skipping bills makes your reports wrong How to add bills (manual & upload) Paying bills the right way Printing checks & avoiding duplicate payments Vendor credits & handling old/unpaid bills I’m Catherine Silverio, owner of Silver Bullet Bookkeeping. If you need help cleaning up your books, book a free 30-minute session with me and get back to stress-free bookkeeping. Call: 719-822-6868 email: [email protected] Timestamps 00:00 – Intro – What You’ll Learn 00:19 – Why Entering Bills is Crucial 01:24 – Expenses vs. Accounts Payable (A/P) 02:02 – Invoice vs. Bill – What’s the Difference? 02:35 – How to Add Bills (Upload from Computer) 03:28 – Vendor Setup Best Practices 06:22 – How to Add Bills Manually 06:38 – Understanding Bill Numbers & Duplicate Detection 10:11 – Transaction Journal & Audit History 12:57 – Paying Bills in QuickBooks Online 14:43 - Making Partial Paymetns 17:00 – Printing Checks (Step by Step) 18:16 – Vendor Credits – Correct Way to Apply Them 19:48 – Handling Old Bills & Journal Entries 21:55 – Final Wrap-Up & Next Steps