Power BI Catalog: Find Power BI reports org wide

Are you managing Power BI in a mid-to-large organization? If so, you’ve likely run into the frustrating roadblock of data governance, security visibility, and permission bottlenecks. In native Power BI, an IT administrator is forced to shoulder the entire burden of managing access, setting up workspaces, and assigning roles for every single user across the company. Meanwhile, business analysts struggle to discover existing reports, leading to duplicate work, siloed data, and severe governance gaps. This video is for Power BI admins, developers, BI Teams & CIOs who are looking to upscale their Power BI governance experience. In this video, we walk you through exactly how Assist BI bridges the critical governance gaps in native Power BI by introducing decentralized ownership, a unified asset library, and automated access workflows. In this video 0:00 - The Core Challenges of Native Power BI Administration 0:35 - Introducing Assist BI: A Modern Governance Platform 0:51 - User Persona: Meet Fazil (The Challenge of Report Discovery) 1:10 - Deep Dive: Inside the Assist BI Asset Library Module 1:30 - How Users Can Easily Request Multi-Level Report Access 2:20 - Email Notification & Instant Approvals via Outlook 2:32 - Manager Persona: Meet Arun (The Power of the Owner View) 2:56 - Native Power BI Bottlenecks vs. The Assist BI Delegation Framework 3:27 - IT Admin View: Centralized Control & Assigning Asset Owners 4:10 - Unlock the True Potential of Your BI Environment CRITICAL GOVERNANCE GAPS IN NATIVE POWER BI If you scale data analytics within an enterprise, these three frustrating questions probably sound all too familiar: For the User: "Where can I find a catalog of all the non-sensitive Power BI assets in my organization?" In native Power BI, standard users cannot search or view existing reports unless they already have explicit access. This complete lack of visibility forces users to work blindly. For the Asset Owner: "How can I directly manage the permissions of my team members for the items I own?" Business unit leaders and report authors understand the business context best. Yet, native setups don't easily allow them to control granular down-stream team access without involving technical IT teams. For the Power BI Admin: "How do I make business managers own their Power BI reports with full control?" IT Admins are bogged down by trivial service desk tickets just to grant basic "Read" or "Build" permissions, turning administrative teams into operational bottlenecks. CORE FEATURES FEATURED IN THIS VIDEO Assist BI transforms your administrative experience through three intuitive structural modules: 1. The Asset Library (User View) Instead of searching blindly, users can access a smart, centralized catalog to browse and request data assets across the entire tenant—even the ones they don't have access to yet. Users can filter by workspace, report, dashboard, semantic model, or dataflow. They can also hover to view asset ownership and drill down into robust descriptions to ensure they are requesting the exact report they need. 2. Decentralized Ownership (Owner View) Say goodbye to operational bottlenecks. With Assist BI, when a user requests access (such as Read, ReShare, Build, or Write), asset owners receive instant email notifications. Owners can approve or reject access requests directly from their email inbox or jump into the Asset Library's dedicated "Owner View" to track pending requests and monitor workspace data health. 3. Administrative Delegation (Admin View) The Admin View provides root Power BI Administrators with absolute tenant-wide visibility. From this panel, IT Admins can search every semantic model and report across the organization and seamlessly click "Assign Owner." By delegating true ownership rights to business unit managers (like Sales or HR leaders), admins empower the people who understand the context best to handle access control safely. WHY CHOOSE ASSIST BI? Eliminate Duplicate Work: A clear corporate catalog ensures analysts don't accidentally rebuild reports that another department already completed. Lighten the IT Burden: Shift permission management off the IT helpdesk and securely place it into the hands of the business managers who run the teams. Enhanced Data Security: Ensure sensitive operational data remains locked down, while non-sensitive assets are easily discoverable. Seamless Integration: Works harmoniously alongside your existing Microsoft tools, featuring fluid email approvals. CONNECT WITH US Assist BI is officially available to deploy right now on the Microsoft Marketplace! Take full control of your business intelligence environment and unlock its true potential today. Visit our website: www.analyticsaura.com Have questions or need a custom demo? Contact us at: [email protected] #PowerBI #PowerBIAdmin #DataGovernance #BusinessIntelligence #AnalyticsAura #AssistBI #DataManagement #MicrosoftPowerBI #ITAdministration #DataAnalytics